Employee Attendance Penalty

Employee Attendance Penalty Module:

This employee attendance penalty module allows you to record the attendance penalties and policy of every employee who marks their attendance using any attendance system.

In this module, we have developed a penalty record system through which we can analyze different factors like when employees are late, take half-day, or early check out from the office or take leave from the office, etc. On the basis of these penalty scores, we can find which employee has got the highest penalty and which has the lowest.

This attendance policy module contains all the attendance rules that are to be assigned to the Employee's Contract.

The module reduces the workload of the HR department. With this module, HR can see all the employee’s penalties and judge their performance. It saves time & the salary payroll can easily be made with the attendance policy penalty module.

How Does It Work?

The Employee Attendance Penalty Module is simple and easy to use. The employees just have to check-in and check out. The penalties are applied on the basis of the check-in and check-out and according to rules that are defined in the table below.

In this table, the employee attendance record is shown. It contains the employee name the check-in time and check-out time. Also, it contains the penalty and final penalty along with the policy name, over time, comments, source (how did the employee check-in), and working hours.

This employee attendance sample is showing that the employee has received two penalties half-day and remote work. It means that two different penalties of 0.5 + 0.25 = 0.75 penalties is added.

Attendance Policy and Rules

The attendance policy and rules are basically the guidelines that create the employees' attendance. It contains the policy name, rules, policy status, action, and process. The rule field contains the formula that can be made by the organization. And the action can also be edited by the organization. Whereas policy status tells in what condition the policy will be applicable to the employee.

The following points are the steps of how this module works for the project manager/admin

1. Late In

If an employee (checks in/sign in) late then the (late in) policy will be applied to him/her. An action of penalty addition of 0.1 is applied to the employee.

2. Half-Day

If an employee works (check-in/sign in) or took (check out/sign out) for a half working day then this policy will be applied. The action of the penalty addition of 0.5 is applied to the employee.

3. Short Working Day

This policy is applied to those employees whose working hours are lesser than the total working hours. If the employee signs out before the working hour then this rule will be applied. The short working day contains the action of the penalty addition of 0.25.

4. Early Out

This policy is applied to those employees who check out (sign out) early than the working hours. It contains the action of penalty addition of 0.5.

5. Missing Attendance

This policy is applicable to those employees who forget or do not check-in and check out. It contains the action of penalty addition of 0.5.

6. Unannounced Leave

This policy is for those employees that take leave without any announcement. The action of penalty addition of 2 is applied.

7. Announced Leave

This policy is applicable to those employees who take announced leave. The action of penalty addition of 1 is applied .

8. Timesheet

In this policy if an employee forgets or does not fill his/her timesheet then this policy is applied to the employee. An action of penalty addition of 0.25 takes place.

9. Saturday On

This policy is applied to those employees who work an extra working day. An action of -1 is applied to the employee.

10. Remote Work

This policy is applicable to those employees who work from home or at a location other than the office. An action of addition of 0.25 penalty is added to the employee.

Required steps after installation

1. First create the table as shown in the image below. Go to settings. Hover in the technical menu and scroll down and click on working times. In working times create a new working time or select existing one

   
   

   
   

   
   

   
   
2. Now in working time you see attendance policy. Click on this tab and create a policy table. Save the changes

   
   

   
   
3. Make sure that in the employee profile, you have selected the same working times in which you have defined the policy table. Otherwise the rules and policy will not be applied.